Informal Reports, Continued
The informal reports we are going to cover in this lesson are a little different than the ones from the last. They are still informal, and they are still short. However, these types of informal reports can contain attachments. An attachment is simply detailed information, such as a list of materials, cost breakdown, or drawings, that is placed at the back of the report. The attachment provides evidence for statements made in the report. The compartment that contains the attachment is called Evidence. Since it's an optional compartment, it is typically shown with a dotted line.
The report pyramid for these informal reports can look like this:
Based on the type of report, the Facts and Events Compartment and the Outcome Compartment may be relabeled, so that the information needed is included.
In this lesson, we will discuss:
- Progress Reports
- Project Completion Reports
- Short Investigation Reports
Progress Reports
Progress reports keep managers informed of the progress on a project. The project may be shorter in duration, lasting just a few weeks. It may also be longer in duration and go on for months, or even years.Typically, occasional project reports are used for projects that are shorter in duration. They're written at random intervals.
Periodic progress reports are used for longer projects. These reports are usually written weekly, biweekly, monthly, or even quarterly.
The report pyramid for a progress report is shown below.
Notice that the Facts and Events Compartment has become the Progress compartment. This compartment has four sub-compartments. They are:
- Planned work
- Work completed
- Problems
- Adherence to schedule
Also, the Outcome compartment has been relabeled as the Plans compartment.
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