8.2 Screen Sharing During a Meeting
Screen sharing is web-based conference call software that let others online view the presenter's desktop in real time.
Several software packages available allow users to enter a conference through the Internet. They are able to chat in rooms, share desktops, and share voices through the system.
Some examples of the programs that perform this type of desktop sharing are Webex, Yugma, Adobe Connect, DimDim, and Fuze Meeting. (Web conferencing.org, 2013)
Desktop and web sharing software are very powerful, and key to business. It connects users into a single desktop computer to view the screen. This is extremely powerful when you have to display specialty software nobody else can show. (Example: Show CAD drawings to engineers.)
Another great use of the web-sharing software allows teammates to log into the meeting without having to attend the conference room. If they are home sick, or the conference room is off site, the team members can remote into the meeting. They do not have to miss a meeting because of location.
Many large corporations are adopting the policy that allows employees to work from home, enabling members to attend meetings by remote from their house. The software enables workers to function at a high level in the office, while allowing their personal lives and schedules to be flexible.
Some of the software packages allow users to take control of the host or other users' desktop remotely. This becomes extremely useful when a user is better off demonstrating something themselves, rather than trying to explain it through the conference call. For example, having a user take over the desktop of a computer to click and highlight a section in a computer-aided drafting screen.
8.3 Conference Calls Through Phone
Similar in concept to the web sharing software, and often used in tandem, the conference call center allows users to call into a common telephone line meeting.The conference call lines open up to allow multiple phone lines, making it possible to have several users in the meeting. They can hear everyone's voice through the conference.
Several companies host conference calls with-1-800 numbers. Therefore, the call is toll-free and does not cost minutes on a company line.
Several companies have call-in phone lines free of charge. Some of the companies are listed at the end of this lesson.
Small businesses can take advantage of these conference call lines and host a meeting with team members anywhere in the world.
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