Notes
A notes section should be included on the agenda. The notes section records the discussion or information needed for the meeting.When new information comes up, the team will update information into the notes section. This gives an opportunity for the team to react to changes.
The notes section will provide past history of what was decided on the topic. This helps the team go back and see past history.
Placing notes in the agenda, this gives past history lessons for future projects or business decisions.
Who is Responsible?
The agenda allows the chair of the meeting to assign people to each topic. This gives ownership and responsibility to the team members.The responsibility gives clear communication about who is going to answer or react to the topic. This empowers employees to take ownership and make business decisions.
When the agenda goes out before the meeting, the responsibility section tells the team who needs to attend the meeting.
The responsibility section allows leadership to see who is responsible and hold them accountable.
A set amount of time helps control the flow of the meeting. It does not allow for overrun of the topic, and keeps items on track and in focus.
It helps start and complete the meeting on time.
2.2 EXAMPLE OF THE AGENDA
This is an example of the meeting agenda. This agenda template is located inside MS Word version 2010. You can download this from the Microsoft Website and customize it to your own company logos and colors.| Meeting Agenda |
[Date]
[Time] [Location] |
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Meeting called by:
Chairperson: Timekeeper: Note taker: Attendees: Please read: Please bring: |
Type of meeting:
Date: Time: |
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| Agenda Items | ||
| Topic | Presenter | Time allotted |
| Misc. Information | ||
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Observers:
Resources: Special notes: |
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