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1.3 Meetings Fall Into Three Categories:


(Streibel, 2004)

Updating meetings

A meeting for information is an ongoing event that reoccurs regularly.

Update meetings share information with the team. They present the status of an ongoing project or goal of the group.

Use this meeting to make company leaders aware of ongoing items that are in process.

It helps give regular status updates on the progress of the individual or team.

A decision is needed

These meetings involve the leaders and decision-makers of the company.

Information will be presented on the direction leadership would like to take.

Many of the decisions in these meetings affect the company's strategy, and require leadership to evaluate and decide what is best for the company.


An urgent action item is needed

The need for these meetings is to address an urgent action item. These items can be things like quality issues, recalls, pricing, an angry client or customer, etc.

Most of the time urgent items occur with impromptu meetings. These are meetings that are last-minute, and pull the team together to decide on something important.

Leadership will be present at the urgent meetings, because it affects the business and strategy of the company.

An urgent action meeting is spontaneous and very difficult to plan.

1.4 Can You Break Down the Goal Into Simple Tasks to Accomplish?

Subdivide the goal you have established into small "to do" lists.

Tasks are a series of actions you take to achieve successful results for your goal.

For example, a task list shown below is to complete the goal of finishing this lesson today. It will look like this:

  1. Read sections 1.0 to sections 1.7.

  2. Complete the true or false questions at the back of the section.

  3. Review the correct answers in the back of the lesson.

Tasks are the building block to completion of a project. These individual steps need to get accomplished to achieve the goal of the project or meeting.

For example:

  1. Read sections 1.0 to sections 1.7. -- COMPLETE

  2. Complete the true or false questions at the back of the section. -- COMPLETE

  3. Review the correct answers in the back of the module. -- COMPLETE

You have finished the goal, which is completing the lesson!

1.5 Track the Individual Tasks and Progress to Achieve the Goal through Meetings.

Keep track of the individual tasks through the meeting, this tells what needs to finish.

At the end of the meeting or during a wrap up summary, highlight tasks that are incomplete. Determine what priority or what tasks have a sense of urgency that needs to take care of.

For example:

  1. Read sections 1.0 to sections 1.7. - COMPLETE

  2. Complete the true false questions at the back of the section. - COMPLETE

  3. Review the correct answers in the back of the module. - INCOMPLETE - URGENT

This example shows the goal is not complete; there still is an open task.

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