Project Completion Reports
A project completion report can be a standalone report at the end of a brief project, or it can be the final report in a series of project reports. It's typically a very short report and contains unexpected work or circumstances during the project, as well as project highlights. It can also contain lessons learned – or suggestions detailing what to do if the project is repeated.The report pyramid for a project completion report is illustrated below.
- The Summary compartment tells the project is complete. It also states any information the audience needs to know.
- The Background compartment tells the start date and planned completion date of the project. It tells who authorized it, and who implemented it.
- The Highlights compartment tells about the most important aspects.
- The Exceptions compartment details any variations of the original project plan. It then takes each variance and explains why it was needed, how it impacted the project, and if any additional steps are needed
For the final compartment, you can use either Outcome or Action.
- The Outcome compartment is used if the project is complete.
- The Action Statement is if work still needs to be done. It tells what needs to be done, when it needs to be done, and who needs to do it.
Section Review 2
Below are excerpted paragraphs from a draft of a project completion report. Read the paragraph, then choose the compartment in which the paragraph belongs.- The painting of the interior of our new building is now complete. Moving crews will arrive to move our equipment and supplies to the new location over the weekend.
- ___ Summary
- ___ Project Highlights
- ___ Exceptions
- ___ Outcome/Action
- All walls and warehouse floors were freshly painted. In addition, all wall hangings and fixtures were also put into place, including the company name and logo above the receptionist's desk and on the south wall in the customer service department. It took two months for the project to be completed.
- ___ Summary
- ___ Project Highlights
- ___ Exceptions
- ___ Outcome /Action
- A second coat of paint needs to be applied to the Accounting department walls after a hole was made by contractors while attaching light fixtures. This will be completed next Friday, August 17th, by ABC Painting Company.
- ___ Summary
- ___ Project Highlights
- ___ Exceptions
- ___ Outcome /Action
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